rootnode-academy/docs/WINTER_BREAK_LAUNCH_CHECKLIST.md

# Winter Break Camp — Launch Checklist

The single go/no-go list for opening the Winter Break Linux & Systems Foundations Camp
(`docs/WINTER_BREAK_CAMP_CURRICULUM_OPTIONS.md` Option A) to real public registration. Combines
`docs/WINTER_BREAK_CAMP_OPERATIONS.md`'s operational sequence with Phase 9's commerce
requirements into one checklist Chase can walk top to bottom. Nothing on this list is invented by
the platform — every unchecked item is a real decision or asset that has to come from Chase, the
legal reviewer, or Stripe, not from more code.

## Platform readiness — done, verified, ready whenever the business inputs below land

- [x] Offering, capacity, registration lifecycle, agreements — built and tested (Phase 7/8).
- [x] Offering pricing field, payment-provider abstraction, hosted checkout, verified webhook,
      refund recording, abandoned-reservation reaper — built and tested against the deterministic
      test provider (Phase 9).
- [x] Website registration + checkout + agreement + status-lookup contract — documented and
      tested (`docs/WEBSITE_REGISTRATION_AND_CHECKOUT.md`).
- [x] Admin UI for offering pricing and per-registration payment/refund status.
- [x] `GET /api/admin/offerings/:id/readiness` reflects real configuration state, including the
      new `price` and `payment_provider` checks.
- [x] Full Winter Break commerce rehearsal green end to end against a real, freshly-built stack
      (`infra/scripts/drills/test-phase9-winter-camp-commerce.js`, 13/13): admin configuration,
      minor and adult registration, checkout, payment success, webhook, enrollment activation, a
      real classroom session, a real Lab task, failed payment, duplicate webhook, abandoned
      checkout, and a last-seat race.

## Business decisions — Chase's call, not invented by this phase

- [ ] Real camp dates and duration.
- [ ] Real venue/location (or confirm fully online/remote).
- [ ] Real capacity (seat count).
- [x] Price and currency — **$399.00 USD launch tuition ("Founding Cohort"), $449.00 standard
      retail, paid in full, no deposit/payment plan** — founder-approved per Chase directly
      (Phase 9.1). Validated against real Stripe TEST mode at this exact amount. Not yet
      reflected in a committed pricing document in this canonical repo (referenced but not found
      — see `docs/PHASE9_1_STRIPE_TEST_VALIDATION.md` §1/§33); set directly on the real Winter
      Break offering via `PATCH /api/admin/offerings/:id` when ready to open registration.
- [ ] Whether registration opens ahead of, or alongside, a specific marketing push.
- [ ] Refund policy in plain terms (the platform can RECORD any refund decision; it does not
      decide policy — see `docs/OFFERING_AND_REGISTRATION_MODEL.md`'s "Payment and the commerce
      boundary" section for what "record, never auto-cascade" means operationally).

## Legal review — required before any real family sees the agreement

- [ ] The actual participation/media/liability agreement text, reviewed by a real attorney
      (`agreement_definitions.body_summary` is currently a plain-language placeholder only — see
      `docs/STUDENT_GUARDIAN_DATA_MODEL.md`'s legal-review list).
- [ ] Jurisdiction-specific minor-consent requirements confirmed.
- [ ] Data-retention/deletion policy decided and, if needed, reflected in the agreement text.
- [ ] A decision on whether emergency-contact fields need additional encryption at rest.

## Payments

- [x] **Stripe TEST-mode validation** — a real Stripe TEST Checkout Session, a real TEST payment
      at the actual $399.00 founding-cohort price, a genuine signed webhook, the existing
      registration→enrollment conversion, a real duplicate-delivery proof, a real automated
      abandoned-checkout proof, and a real refund with the non-cascade rule reconfirmed — all
      proven end to end in Phase 9.1. One real defect (webhook-event correlation) was found and
      fixed as a direct result. See `docs/PHASE9_1_STRIPE_TEST_VALIDATION.md` for the full
      evidence and reconciliation IDs. **This is TEST mode only — it does not authorize or imply
      LIVE-mode readiness**, see the unchecked items below.

- [ ] Real Stripe account created/available (live mode).
- [ ] `STRIPE_SECRET_KEY`/`STRIPE_WEBHOOK_SECRET` (live values) provisioned into production
      configuration only — see `docs/STRIPE_INTEGRATION_RUNBOOK.md`'s "Going live" section.
- [ ] At least one real, small, refundable test transaction run end to end in production before
      opening registration publicly, then refunded.
- [ ] Recommended (not required — the test provider already validates the application logic):
      one full rehearsal against Stripe's own TEST mode (fake cards, no real money) before
      flipping to live credentials, per `docs/STRIPE_INTEGRATION_RUNBOOK.md`'s test-mode section.

## Website (separate repo, not RootNode-owned)

- [ ] rootnodeacademy.com's own registration/checkout form built against
      `docs/WEBSITE_REGISTRATION_AND_CHECKOUT.md`. Not tracked or built in this repository — if
      that repo becomes available to RootNode's own engineering effort, say so explicitly before
      any code changes are made against it.
- [ ] The website's `INTEGRATION_SHARED_SECRET` provisioned into its OWN backend configuration
      (never browser-reachable) — see `docs/WEBSITE_ENROLLMENT_INTEGRATION.md`'s "Production
      secret handling."
- [ ] The website's success page built against the status-lookup polling pattern in
      `docs/WEBSITE_REGISTRATION_AND_CHECKOUT.md` §6 — never derived from the redirect URL alone.

## Final go/no-go

Registration should not open to the public until every box above is checked. The platform side
(first section) has been true since this phase shipped; everything else is a business, legal, or
external-team dependency this phase deliberately did not — and should not — invent on Chase's
behalf.